Manager / Senior Manager, Administrative Services (Acct, HR & IT)

Company: International Pacific Halibut Commission
Location: Seattle
Posted on: February 4, 2025

Job Description:

Manager / Senior Manager - Administrative ServicesThe International Pacific Halibut Commission (IPHC) is seeking to hire a Manager for our Administrative Services Branch (ASB). The IPHC is a public international organization and as such will consider applicants regardless of nationality or location. Non-US Citizens will be required to obtain a G-4 VISA for work in the USA. The IPHC Secretariat will assist in VISA acquisition.

OVERVIEW:
The Manager manages the day-to-day internal administrative activities of the IPHC, including, but not limited to services for finance (accounting), human resources (general admin, payroll, benefits management), and technology (IT). In this capacity, the Manager provides management to a supervisory team who manage the finance, human resources, and technology service sections/teams, to ensure IPHC activities, policies and procedures align with international best practices and standards. The Manager reports to the Executive Director and collaborates with other Managers within the organization. Ideal candidates will have strong administrative, financial, interpersonal and organizational skills including the ability to prioritize tasks and meet deadlines in a rapidly changing work environment.

Employment date: Flexible

MAJOR DUTIES AND RESPONSIBILITIES

Primary Duties
I. Assist the Executive Director in carrying out IPHC activities, including but not limited to:

• Apprise the Executive Director of factors, influences, and events that affect the internal operations of the IPHC, including our financial interests and activities;
• The preparation and updating of policies, standards, guidelines, and procedures, as well as coordinating further development and implementation of the IPHC's operational strategic plan, and area specific plans, to achieve organizational objectives;
• Collaborating with the Management Team (consisting of 3 managers and the Executive Director) on a broad range of topics affecting the organization.II. Managerial oversight for the Administrative Services Branch (ASB), including;
• Managerial oversight of the three (3) service sections/teams within the Administrative Services Branch: finance, human resources and technology services;
• Managerial responsibility for all aspects of accounting, auditing, and other financial or related functions to ensure the financial integrity of the IPHC, including federal grants management and oversight from the perspective of the ASB;
• In collaboration with the Executive Director and our contracted accounting services provider, prepare financial reporting for the Commission;
• Preparation of operational budgets, and the development and maintenance of procedures for the budget and accounting processes, in accordance with the policies and procedures established by the Commission and prescribed within the IPHC's Financial Regulations;
• Appraise the Management Team of finance, human resources, and technology factors, influences, and events that affect the operation of the IPHC, its interests, and activities;
• Serve as the primary point of contact and facilitator for meeting venue contract development and implementation, including supporting logistics.
  Secondary Duties
  I. Lead, advise and assist in carrying out IPHC activities, including but not limited to:
• Controls and supervises proper accounting and records of operational and special budgets, including all US federal grants;
• Manages cost control practices and cash flow;
• Coordinates and participates in internal and external audits;
• Interprets, implements, develops and/or recommends changes to rules, regulations, policies and procedures set forth by the Commission and the Executive Director;
• Directs and performs a variety of complex accounting duties, utilizing a professional knowledge of accounting principles and procedures in carrying out assignments;
• Supervise the development and administration of contracts and agreements between the IPHC and employees, contractors, and Contracting Party domestic agencies;
• Comply fully with all IPHC policies, including but not limited to the Business Ethics and Conduct, and to declare any actual or potential/perceived conflicts of interest;
• Assist in resolving human resource challenges through discussions with the Management Team and our external HR provider;
• Developing and implementing tools to encourage a healthy workplace.II. As in all positions at the IPHC, carry out other duties as assigned, as part of a small and flexible organization.
  III. Members of the Management Team are specifically prohibited from holding any interest in the Pacific halibut industry, either directly or indirectly.
  
  MINIMUM REQUIREMENTS
  
  Required:
• Bachelor's degree in at least one of the following: Administration, Finance, Business Management, or other related field; Master's degree preferred;
• Related industry certifications, ongoing professional education in lieu of experience, or education considered on a case by case basis;
• At least five years' of progressively increasing experience in managing large, multi-million-dollar operations;
• At least five years' of progressively increasing experience in the successful direction and supervision/management of administrative services;
• Proven ability to effectively communicate in written and oral presentations to varied audiences;
• Proven ability to work cooperatively and professionally with people from diverse backgrounds, responsibilities, and positions on issues, and who have varying degrees of understanding of subject matter;
• Ability to prepare statements of work for analyses and evaluate performance;
• Experience in financial and contract management;
• Proven ability to prioritize and balance a shifting workload in a deadline driven working environment;
• Demonstrated capacity to foster a positive work environment.
  SALARY AND BENEFITS:
  
  Salary: This position is rated as an IPHC-GS-13. The position is expected to be offered
  within the range of US$122,739 to US$172,842.
  
  Benefits: The IPHC offers a highly competitive and generous benefits scheme. Benefits include but are not limited to the following.

• 100% employer paid medical coverage option and dental insurance for employee and eligible dependents.
• 100% employer paid life insurance, AD&D, Group Specified Disease, Group Accident, short- and long-term disability for the employee. Employees must have a valid Social Security Number (SSN) to participate.
• Employer funded Health Reimbursement Arrangement (HRA). Employees must have a valid Social Security Number (SSN) to participate.
• 403(b) savings program with a 7% base salary contribution by the employer commencing on the first day of employment, and up to 5% matching in addition to the 7% after 6 months of continuous employment. Employees must have a valid Social Security Number (SSN) to participate.
  Relocation expenses: The IPHC may provide transportation (most direct and economical means from your designated home location to and from your duty station (Seattle, WA), as well as applicable Per Diem allowance (lodging, meals, and incidentals) in accordance with relevant IPHC travel policies.
  
  APPLICATION:
  
  Deadline: Open until filled. An initial review of applications will occur on 21 February 2025 with the intent of determining if sufficient caliber candidates are available to fill the position. The position will remain open until filled.
  
  Applications should be submitted through the IPHC website at https://www.iphc.int/thecommission/opportunities. Please submit: 1) a succinct cover letter stating your interest in joining the IPHC and a summary of your career to date; 2: a resume / curriculum vitae;
  
  A satisfactory background check is a condition of employment.
  
  You must hold or secure upon hire a valid passport that does not expire before 01 January 2026.
  
  For additional information, please email: david.wilson@iphc.int
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Keywords: International Pacific Halibut Commission, Redmond , Manager / Senior Manager, Administrative Services (Acct, HR & IT), Executive , Seattle, Washington