Facility Access & Operations Assistant

Company: System One
Location: Bellevue
Posted on: February 5, 2025

Job Description:

System One is seeking to hire an enthusiastic and motivated Facility Access & Operations Assistant for a long-term contract opportunity.

Ensure you read the information regarding this opportunity thoroughly before making an application.

The Facility Access & Operations Assistant will be responsible for maintaining building access per access control and access security procedures. This individual will be the first impression to all vendors, visitors, contractors, and employees. This position will also assist with day-to-day office operations including front desk, management of office and kitchen supplies and equipment, care and organization of conference rooms, common spaces, breakrooms, and copy rooms. This individual will be the direct point of contact for visitor management and processes. This role will support both Bellevue, WA and Everett, WA locations.

This is a long-term, full-time contract assignment, on-site in Bellevue, WA.

Responsibilities Managing flow of the front desk, including greeting, assisting guests, and ensuring facility access and security procedure(s) are followed.
Assist with facility related tasks including requests from staff via our service desk portal JIRA.
Assist meeting and event coordinator(s) with meeting logistics for conference rooms including conference room scheduling, delivery of catering, set up and clean up conference rooms.
Assist with on-boarding and off-boarding staff and directing guests or vendors to various areas within the facilities.
Responsible for stocking, organizing, cleaning and maintaining common areas, including regularly scheduled cleaning of refrigerators, microwaves, and appliances.
Responsible for doing inventory in preparation for ordering supplies and food.
Receipt and distribution of mail, including packages and inter-office mail, and assisting with shipping items.
Assist with general administrative tasks.
Flexibility to provide support at either campus, Bellevue or Everett.
Learn and understand the nature of the business to provide value-added service and enhance vendor relationships.
This individual will assist with and be a part of the Emergency Response Team.
Other duties as assigned.

Ideal Background Two plus years of administrative/reception experience.
High school diploma required, with AA preferred. Equivalent experience will be accepted.
Military and/or trade school is a plus.
Very good oral and written communication skills.
Proficient in MS Word, Excel, Outlook, and PowerPoint.
Knowledge of JIRA service desk and Confluence is a plus.
Proficient grammatical, editing, and proofreading skills.
Proficient organizational and prioritization skills.
Demonstrated skills in attention to detail.
Ability to problem-solve, prioritize, and be flexible.
Ability to conduct and present oneself in a professional manner with both internal and external clients and personnel.
Proven ability to work independently with little or no supervision.
Ability to recognize needs and exercise good judgment in how and when to take initiative to accomplish tasks.
Exhibit diplomacy and deal effectively with demanding people.
The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.

Keywords: System One, Redmond , Facility Access & Operations Assistant, Other , Bellevue, Washington